Complex trans-sectoral projects with internal and external project members often need a central project office for overall planning, communication control and budget control. NOVOSEC AG provides you the whole project office as neutral entity with all coordination and administration services.

Project Administration

The project office provides one person as single point of contact for the project management. The project manager takes care for the overall planning and ensures in-time and in-budget realisation of the overall project goals and all sub projects in accordance with the master plan.

Project Organisation / Project Planning

The project office is responsible for the project organisation, project planning of all sub projects and consolidates all project plans to one master plan. The organisation of all members and committees is provided to all members through an org chart.

Quality Assurance / Escalation Concepts

The project office builds a quality assurance plan which consists of project and process related quality topics and security guidelines. Reviews and audits are executed in accordance with the quality assurance plan.

Project Library

The project office provides an online library containing:

• a web server
• a local project drive
• a physical project library

All documents (project plans, meeting minutes, templates, specifications, contracts, etc.) which should be available for all project members are published on the web server, from where the documents can be downloaded. For security constrains the access to the web server may be protected using different kinds of identification mechanisms (e.g. username/password, ID-Token, certificates).

Committees

The project office coordinates and moderates all meetings of the committees (e.g. plenum, technical committee, marketing committee, steering committee) and is responsible for the meeting minutes.

Member Acquisition / Member Administration

If there is a need the project office is single point of contact and representative of the project for all external contacts (including administration of NDAs und MOUs).

Project Presentations

For PowerPoint presentations the project office will provide a slide master which is also published on the web server. The project office may generate, maintain and administer all project presentations.

NOVOSEC AG provides you the whole project office as neutral entity with all coordination and administration. For these purposes one dedicated contact person will be appointed. If required we also provide the whole infrastructure (web server, project drive, project library).